Cookie Policy

Last updated: 6 October 2026

This Cookie Policy explains how Eduvisionary ("Eduvisionary", "we", "us", "our") uses cookies and similar technologies on our website and within the Eduvisionary platform, the web-based business management software used by small businesses, freelancers, consultants, agencies, and other service-based businesses at https://eduvisionary.co.uk (the "Service"). It describes what cookies are, the categories of cookies we use, why we use them, how long they last, and how you can manage your preferences. This Policy should be read alongside Eduvisionary's Privacy Policy, which describes more broadly how we collect, use, and protect information in connection with the platform, and which is incorporated into this Policy by reference. Where this Cookie Policy and the Privacy Policy address the same subject, this Policy should be treated as the primary reference for matters specifically relating to cookies and similar technologies, while the Privacy Policy governs our broader handling of personal information. By continuing to use Eduvisionary's website or platform, and, where applicable, by providing consent through any cookie preference tool made available to you, you agree to the use of cookies as described in this Policy, except where you have chosen to disable or restrict particular cookies through the mechanisms described later in this document.

1. What Are Cookies?

Cookies are small text files that are placed on your device — such as your computer, tablet, or phone — when you visit a website or use a web-based platform. Cookies are widely used to make websites and online platforms work more efficiently, to remember your preferences and settings, and to provide information to the operators of the site or platform about how it is being used.

Cookies are typically categorised in a few different ways: by how long they last, by who sets them, and by what purpose they serve. First-party cookies are set directly by the website or platform you are visiting, in this case Eduvisionary. Third-party cookies are set by a different organisation than the one whose website or platform you are visiting, typically because that website or platform has embedded content, tools, or services from that third party. Session cookies are temporary and are deleted automatically when you close your browser, while persistent cookies remain on your device for a set period of time, or until you delete them manually, and are used to remember your preferences or activity across multiple visits.

2. Similar Technologies

In addition to cookies, Eduvisionary may use similar technologies that serve comparable purposes. This includes local storage and session storage, which are mechanisms built into modern web browsers that allow a website or platform to store information locally on your device, often used to support the functionality of the platform in a similar way to persistent cookies but without necessarily being sent back to the server with every request. It also includes web beacons or pixel tags, which are small, often invisible graphics that can be used to understand whether a particular page has been viewed or a particular email has been opened. Where this Policy refers to "cookies," this should generally be understood to include these similar technologies as well, unless the context indicates otherwise. The general categories, purposes, and controls described in this Policy apply equally to these similar technologies, even where the underlying technical mechanism differs slightly from a traditional cookie.

3. Why We Use Cookies

Eduvisionary uses cookies and similar technologies for several distinct purposes. In broad terms, we use cookies to make the platform function correctly, including keeping you logged in as you move between different areas of the dashboard; to remember your preferences and settings, so you do not need to reconfigure them every time you visit; to understand how the platform and website are used, so that we can identify and fix issues and make improvements over time; and, in some cases, to support security measures that help protect your account and the platform more generally. Eduvisionary's use of cookies is generally focused on supporting the core operation of the platform and understanding its performance, rather than on tracking individuals across unrelated third-party websites for broad advertising purposes. Where any cookies are used for purposes beyond what is strictly necessary for the platform to function, this is described in the relevant category below, along with the choices available to you regarding that use.

4. Categories of Cookies We Use

4.1 Strictly Necessary Cookies

Strictly necessary cookies are essential for the Eduvisionary platform to function as intended. These cookies enable core functionality such as maintaining your logged-in session as you navigate between different areas of the dashboard, remembering security-related settings during your session, and supporting basic features such as load balancing that help ensure the platform performs reliably as you use it. Because these cookies are necessary for the platform to work at all, they cannot generally be switched off through our own cookie preference tools. You can block or delete these cookies through your browser settings, but doing so is likely to prevent you from being able to log in to or use the platform properly.

4.2 Functional Cookies

Functional cookies allow the platform to remember choices you make and provide enhanced, more personalised features. For example, functional cookies may be used to remember display preferences you have set within the dashboard, the last area of the platform you were working in, or other settings that make your experience of using Eduvisionary more convenient on subsequent visits. Functional cookies are not strictly necessary for the platform's core functionality in the way that strictly necessary cookies are, but disabling them may mean that certain features do not work as smoothly, or that preferences you have previously set need to be reconfigured each time you use the platform.

4.3 Performance and Analytics Cookies

Performance and analytics cookies help us understand how the platform and website are used, in aggregate, across our customer base. This may include information such as which pages or features are visited most frequently, how long users typically spend in a particular area of the dashboard, which parts of the platform users may be having difficulty navigating, and general patterns in how the platform is accessed, such as device and browser type. We use this information to identify technical issues, to understand which features are proving most useful to customers, and to guide decisions about how to improve the platform over time. Where we use third-party analytics providers to help us collect and interpret this information, those providers act on our behalf and are subject to appropriate contractual and technical safeguards, consistent with the approach to service providers described in our Privacy Policy.

4.4 Security-Related Cookies

Security-related cookies help protect the platform and its users by supporting functions such as detecting unusual account activity, helping to prevent fraudulent access attempts, and supporting other security measures designed to protect your account and the wider platform. These cookies work alongside the strictly necessary cookies described above, and, like those cookies, are generally required for the platform to operate securely.

4.5 Marketing and Advertising Cookies

Where Eduvisionary's website includes marketing or advertising cookies, these are generally used to help us understand the effectiveness of our own marketing activities, such as which channels bring visitors to our website, rather than to build detailed advertising profiles for use across unrelated third-party websites. Where marketing cookies are used, they are typically presented as an optional category within our cookie preference tool, and are only set with your consent where required by applicable law. If Eduvisionary's use of marketing cookies changes in a way that goes beyond what is described here, this Policy will be updated accordingly, consistent with the section on changes to this Policy below.

5. Table of Cookie Categories

The table below summarises the categories of cookies used on our website and platform, their general purpose, and whether consent is required. This table is illustrative of the categories in use; because the specific individual cookies, their names, and providers may change over time as the platform evolves, a detailed, itemised list of specific cookies is available through a cookie preference tool on our website where one is provided, or on request.

6. Cookies Used Within the Platform Itself

The categories described above apply both to Eduvisionary's public website and to the platform itself, once you have logged in as a customer. Within the platform specifically, cookies and similar technologies are used primarily to support the strictly necessary and functional purposes described above — keeping you logged in, remembering your preferences within the dashboard, and supporting the general performance and reliability of the platform as you use it for your day-to-day business management activities. Because the platform is where your business data — such as customer records, project information, employee records, and financial records — is stored and displayed, the cookies used within the platform are generally more heavily weighted toward strictly necessary and security-related purposes than toward marketing, reflecting the platform's role as a business tool rather than a public-facing marketing website.

7. Third-Party Cookies

Some cookies used on Eduvisionary's website or within the platform may be set by third parties, where we use their services to help operate or improve the platform. This can include, for example, cookies associated with our payment processor, Stripe, when you are completing your one-off payment on our checkout page, and cookies associated with analytics providers who help us understand platform usage, as described above. These third parties may use the information collected through their own cookies in accordance with their own privacy and cookie policies, which we encourage you to review separately if you would like more detail about how a specific third party handles the information collected through its cookies. Eduvisionary does not control the specific cookies set by these third parties, though we take reasonable steps to work only with providers whose practices are consistent with the general approach described in this Policy and in our Privacy Policy.

8. How Long Cookies Last

The length of time a cookie remains on your device depends on the type of cookie and its specific purpose. Session cookies, as described earlier, are deleted automatically when you close your browser. Persistent cookies remain for a defined period, which can range from a short period of days or weeks, for certain functional or analytics cookies, up to a longer period of a year or more, for cookies that are intended to remember a preference or setting across many separate visits over an extended period of time. Where a specific cookie's duration is not otherwise indicated to you at the point of use, you can generally review the specific cookies in use, and their respective durations, through your browser's own cookie management tools, or through any cookie preference tool made available on Eduvisionary's website.

9. Managing Your Cookie Preferences

9.1 Cookie Preference Tool

Where Eduvisionary provides a cookie preference or consent management tool on its website, you can use this tool to review the categories of cookies in use and to adjust your preferences for any cookies that are not strictly necessary for the platform to function, such as performance, analytics, or marketing cookies. Your preferences will generally be remembered for future visits, though you may be asked to confirm your preferences again periodically, or if the categories of cookies we use change materially.

9.2 Browser Settings

Most web browsers allow you to control cookies through their own settings, including options to block cookies entirely, to block only third-party cookies, to be notified when a cookie is being set, or to delete cookies that have already been placed on your device. These settings are generally found within your browser's privacy or security settings, and the specific steps to access them will vary depending on which browser you are using. Please be aware that if you choose to block or delete strictly necessary cookies through your browser settings, you may not be able to log in to or use the Eduvisionary platform properly, since core functionality such as maintaining your session depends on these cookies. Blocking functional, performance, or marketing cookies is less likely to prevent you from using the platform at all, but may mean that certain features do not work as smoothly, or that we have less information available to help us understand and improve how the platform performs.

9.3 Opting Out of Specific Third-Party Services

For cookies set by specific third-party providers, such as analytics providers, those providers may offer their own opt-out mechanisms separate from your browser settings or Eduvisionary's own cookie preference tool. Where this is the case, we will aim to reference the relevant third party's own tools within our cookie preference tool, or make this information available upon request.

10. Do Not Track Signals

Some browsers offer a "Do Not Track" setting that sends a signal to websites indicating a preference not to be tracked. There is currently no universally accepted standard for how websites should respond to this signal, and Eduvisionary does not currently respond differently to Do Not Track signals than it does to the cookie preferences you set through the mechanisms described above. If this changes, this Policy will be updated accordingly.

11. Consent and Legal Basis

Where applicable law requires consent for the use of certain categories of cookies, such as performance, analytics, or marketing cookies, Eduvisionary will seek that consent through an appropriate mechanism, such as a cookie banner or preference tool, before those cookies are set on your device. You can withdraw your consent at any time by adjusting your preferences through that same tool, or by adjusting your browser settings as described above. Strictly necessary cookies do not generally require separate consent under applicable law, since they are essential for the platform to function and you cannot use the platform without them, though we are still required to provide clear information about their use, which this Policy is intended to do. Where you are using Eduvisionary as part of a business account, and cookies are used within the platform primarily to support your ability to log in and use the platform's core functionality, this generally falls within the strictly necessary category described above, reflecting the platform's nature as a business tool that requires an active session to function.

12. Cookies and Mobile or App-Based Access

Where Eduvisionary is accessed through a mobile browser or, where applicable, a dedicated application, similar technologies to cookies may be used, such as mobile device identifiers or local storage mechanisms specific to the relevant platform or operating system. The general categories and purposes described in this Policy apply equally in this context, even where the specific underlying technology differs from a traditional browser cookie. Where a mobile operating system provides its own privacy or tracking controls, such as permissions relating to app tracking, those controls may also apply alongside the preferences described in this Policy.

13. Information Collected Through Cookies

The specific information collected through the cookies described in this Policy can include, depending on the category of cookie involved, a unique identifier associated with your browser or device, session information such as login status and duration, general technical information such as browser type and device type, and, for analytics cookies, information about which pages or features of the platform or website you have accessed and how you have interacted with them. Where information collected through cookies is linked to your Eduvisionary account or otherwise constitutes personal information, it is handled in accordance with our Privacy Policy, in addition to the specific provisions of this Cookie Policy. Information collected through analytics cookies is generally reviewed by us in an aggregated form, intended to help us understand overall usage patterns rather than to build a detailed profile of a specific person's activity.

14. Retention of Cookie-Derived Information

Information collected through cookies is retained for a period consistent with the purpose for which it was collected, and in accordance with the retention practices described in our Privacy Policy. Where cookie-derived information is used for analytics purposes, it may be retained in an aggregated or de-identified form for a longer period than the underlying cookie itself remains active on your device, since aggregated information of this kind is used to understand broader trends over time rather than to identify any specific individual.

15. Children and Cookies

As described in our Privacy Policy, Eduvisionary is a business management platform intended for use by businesses and business professionals, and is not directed at, or intended for use by, children. Accordingly, the cookies described in this Policy are not intended to collect information from children, and we do not knowingly use cookies to track or profile children.

16. Changes to This Cookie Policy

Eduvisionary may update this Cookie Policy from time to time, for example to reflect changes in the cookies and similar technologies we use, changes to the third-party services we work with, or changes in applicable law. Where changes are made, the updated policy will be published, along with an updated effective date. Where changes are significant, particularly where they affect the categories of cookies requiring your consent, we will take reasonable steps to bring the change to your attention, such as by presenting an updated cookie preference tool the next time you visit our website. You are encouraged to review this Policy periodically, particularly if you have previously set specific cookie preferences, to ensure your preferences remain up to date and continue to reflect your current wishes as our use of cookies evolves over time.

17. How This Policy Relates to Our Other Policies

This Cookie Policy forms part of the broader set of published terms that govern your relationship with Eduvisionary, alongside the Terms and Conditions, the Privacy Policy, and the Refund Policy. While this Policy focuses specifically on cookies and similar technologies, the Privacy Policy provides the broader picture of how Eduvisionary collects, uses, shares, and protects information generally, including information collected through the cookies described here. Where you have questions about how information collected through cookies is used more broadly, beyond the specific scope of this Cookie Policy, the Privacy Policy is the appropriate place to look for that broader context.

18. A Closer Look at How Cookies Support Everyday Use of the Platform

It can help to walk through a typical session using Eduvisionary to see how the different categories of cookies described above actually come into play in practice, rather than considering them only as abstract categories. When you first log in to your Eduvisionary account, a strictly necessary cookie is set to keep you authenticated as you move between different areas of the dashboard — checking your customer records, reviewing an active project, or creating a new invoice. Without this cookie, the platform would need to ask you to re-enter your login details every time you moved to a different page, which would make the dashboard impractical to use for any real business purpose. This is why strictly necessary cookies sit outside the optional preference controls described elsewhere in this Policy: they are not an added convenience layered on top of the platform, but part of how the platform is able to function as a connected dashboard at all. As you continue working, functional cookies may quietly remember smaller preferences — for instance, which view you last used to look at your project list, or how you prefer certain tables to be sorted. These cookies do not affect whether you can use the platform, but they reduce the amount of repetitive reconfiguration needed each time you return, which is particularly useful for a platform intended to be part of your daily working routine rather than something used only occasionally. In the background, performance and analytics cookies may record that a particular page took longer than expected to load, or that a specific report was generated frequently by many different customers, which can signal to us that it might be worth making that report easier to access. None of this analysis is intended to focus on any one individual customer's specific activity; rather, it is used to spot patterns across the customer base as a whole, in a way that helps us prioritise improvements to the platform that are likely to benefit customers generally.

19. Why Some Cookies Cannot Be Switched Off

It is worth explaining a little further why strictly necessary and certain security-related cookies are treated differently from the other categories described in this Policy, since this distinction sometimes raises questions. A cookie preference tool exists to give you meaningful control over categories of data collection that go beyond what is required simply to use the service you have signed up for. Analytics, functional convenience features, and marketing cookies fall into this category: the platform can still function, in a reduced form, without them, even if the experience is somewhat less convenient or if we have less visibility into how well the platform is performing for customers generally. Strictly necessary and security-related cookies are different in kind, not just in degree. A shopping cart on an e-commerce website needs a cookie to remember what has been added to the cart; an online dashboard like Eduvisionary needs a cookie to remember that you are logged in at all. Removing this kind of cookie does not create a slightly less convenient version of the platform — it generally removes the ability to use the platform in any meaningful way, since there would be no way to maintain a secure, ongoing session as you move between the different business management functions the platform provides. This is why these categories are treated as a baseline requirement for using Eduvisionary, rather than as an optional preference you can adjust through a cookie banner.

20. Regional Differences in Cookie Requirements

Requirements relating to cookie consent and disclosure vary between jurisdictions, and Eduvisionary aims to provide cookie notices and preference controls that are appropriate to the location of the customer or visitor concerned, to the extent this can reasonably be determined. In some jurisdictions, more detailed consent is required before any non-essential cookie can be set, while in others, a general notice describing cookie use, combined with the ability to adjust browser settings, may be considered sufficient. Where you are accessing Eduvisionary from a jurisdiction with specific cookie consent requirements, the cookie preference tool presented to you, where available, is intended to reflect those requirements. If you believe the cookie notice or preference tool you have been presented with does not adequately reflect the requirements applicable to your location, we encourage you to contact us using the details provided later in this Policy, so that we can review the matter.

21. Cookies Set Before You Provide Consent

Where applicable law requires consent before certain categories of cookies are set, Eduvisionary aims to ensure that non-essential cookies, such as analytics or marketing cookies, are not placed on your device until you have had the opportunity to review and respond to the relevant cookie preference tool. Strictly necessary cookies may be set as soon as you begin using the website or platform, consistent with their role in enabling the basic functionality you are seeking to use, as described above. If you believe a non-essential cookie has been set on your device without your consent, in a manner inconsistent with this Policy, please contact us using the details provided below so that we can investigate and address the issue.

22. Reviewing the Specific Cookies in Use

Because the specific individual cookies used by Eduvisionary, including their names, providers, and exact durations, may change over time as the platform evolves and as we adjust the third-party services we rely on, this Policy describes cookies by category and purpose rather than listing every individual cookie name, in order to remain accurate without requiring frequent, minor updates each time a technical detail changes. Where a detailed, itemised list of specific cookies is available, such as through a cookie preference tool on our website, that list will provide the most current and specific information about individual cookies in use at any given time. If you would like more detail about a specific cookie you have noticed while using the platform or website, and this detail is not available through a cookie preference tool, you are welcome to contact us directly, and we will aim to provide the relevant information about that cookie's purpose, provider, and duration.

23. Contacting Eduvisionary About Cookies

If you have questions about this Cookie Policy, or about the specific cookies and similar technologies used on Eduvisionary's website or within the platform, you can contact us through the contact details published on the Eduvisionary website or within your account. Where your question relates to a specific cookie preference or setting, providing details of the browser and device you are using may help us assist you more efficiently.

24. Summary

Eduvisionary uses cookies and similar technologies to make the platform function correctly, to remember your preferences, to understand how the platform and website are used, and to support security. Strictly necessary and security-related cookies are required for the platform to work and cannot be disabled without affecting your ability to use it, while functional, performance, analytics, and marketing cookies can generally be managed through our cookie preference tool or your own browser settings. We do not use cookies to sell your information to third parties, and where third-party cookies are used, this is generally in connection with service providers who help us operate and improve the platform. This Policy, together with our Privacy Policy, is intended to give you a clear, straightforward understanding of how cookies are used in connection with Eduvisionary, and what choices are available to you.